Part of Pro 365. S$49 a month or S$365 a year, every module included.Contact us

Auto accounting

Say what happened.
It books both sides.

Bookings, shop orders, invoices, payroll and receipts post themselves. Loans and money you put in are asked in plain words. No journal entries, no chart of accounts.

Contact us See how it works

Worked out from money actually received and paid.3

The business runs here, so the accounting is already done.

Most of it happens on its own.
The rest is a question.

01

Receipts are read and filed

Upload them and each one is read, put in a category and GST split. Tell it once which category a supplier belongs in and it remembers.

02

Everything else posts itself

A confirmed booking, a shop order, a paid invoice, a till sale, a payroll run and a paid staff claim land in the P&L without being typed.

03

Say where the money came from

Bank, cash or your own pocket, on any receipt. Bookings, shop orders and invoices paid in cash already know.

04

Record what is not profit

A loan, a repayment, money you put in or took out, cash moved to the bank, GST paid to IRAS. It asks what happened and shows what changes before you save.

One thing happens.
Both sides are booked.

This is the double entry an accountant would write. You never see it, and you never have to.

What each one changes
A customer pays S$109 in cash for a booking
P&LRevenue up S$100Balance sheetCash up S$109, GST owed up S$9
A supplier is paid S$218 from the bank
P&LExpenses up S$200Balance sheetBank down S$218, GST owed down S$18
You lend the company S$10,000
P&LNothing. It is not income.Balance sheetBank up S$10,000, owed to the director up S$10,000
A S$2,180 laptop receipt, moved to assets
P&LNothing today, then about S$56 a month as depreciationBalance sheetBank down S$2,180, equipment up S$2,000, GST owed down S$180
You pay IRAS the S$5,560 GST for the quarter
P&LNothing. It is not a cost.Balance sheetBank down S$5,560, GST owed down S$5,560

Nothing is typed twice. The receipt you scan for the P&L is the same row the balance sheet reads. There is no second ledger to keep in step.

A loan is never income. Money in or out that is not profit is asked separately, so your profit stays the profit.

It says so before you save. Every entry reads back what goes up and what goes down, in a sentence.2

How we compare

app.kevinchia.sg vs bookkeeping
by hand

Keying sales, payroll and receipts into a spreadsheet, or paying somebody to, is the work this removes.

app.kevinchia.sg
Spreadsheet or bookkeeper
Bookings, shop orders and invoices
Post themselves
Typed in from each system
Salary, CPF and SDL
Post when payroll is finalised
Copied off the payroll report
Receipts
Read, categorised and GST split
Typed line by line
Loans and owner money
Asked in plain words
A journal entry each time
Unpaid invoices and supplier bills
Owed until paid3
Tracked by hand
Year-end adjusting entries
Left to your accountant
Yes
When it is up to date
As things happen
When somebody catches up
What it costs
Part of Pro 365, S$365 a year for every module
Your time, or their fee

Price

Part of Pro 365.
S$365 a year, everything.

Auto accounting comes with the accounting, as part of Pro 365 with every other app.kevinchia.sg module. We set every business up ourselves.

Pro 365, monthly
S$49 / month
cancel any time
  • Auto accounting, and everything on this page
  • The P&L, the balance sheet, GST F5 and Form C-S
  • Payroll, bookings, shop and every other module1
Contact us
Pro 365, yearly
S$365 / year
about S$30 a month, billed yearly
  • Everything in monthly, paid once a year
  • Unlimited invoices, limits lifted
  • Every module we build later
Contact us
Record money in or out
What happened?Money I put in
As what?A loan to the company
IntoThe bank
AmountS$10,000

The bank goes up by S$10,000, and the company owes the director S$10,000 more. It is not income.

It asks what happened, never which account to debit.

Does this match your bank app?
app.kevinchia.sg thinksS$62,480.00
Your bank app saysS$62,345.40
Out byS$134.60

Probably a receipt that has not been uploaded yet, or one paid in cash.

A missing receipt shows up as a difference, not at year end.

Features

Everything in it.

Receipts

  • Read and categorised, with GST split from your registration date
  • Remembers a supplier’s category once you say it should
  • Your own categories, and the ones you never use switched off
  • Other currencies converted at the rate you set

Posts itself

  • Confirmed bookings and shop orders, each with its own on and off switch
  • Invoices once they are paid
  • Till sales and the cost of what sold, with POS
  • Salary, employer CPF and SDL when payroll is finalised
  • Staff claims once they are paid
  • Depreciation for every asset, when you run the month

Where money came from

  • Bank, cash or your own pocket on any receipt
  • Cash bookings, shop orders and invoices already marked as cash
  • Paid with your own money becomes money the company owes you, or capital you put in

Money that is not profit or loss

  • Loans in and repayments out, never counted as income or expense
  • Shares or a director’s loan when a company owner puts money in
  • A dividend or a repayment when a company owner takes money out
  • Capital and drawings for a sole proprietor
  • Cash moved to or from the bank

GST and assets

  • Record paying IRAS at quarter end, so it comes off what you owe and never counts as a cost
  • Move a receipt to assets in one tap, with the input tax still claimed
  • Sell or write off an asset, with the gain or loss worked out before you save

Checking and exporting

  • Compare against your bank app and see how far out it is
  • A warning when bank or cash goes below zero, with where to look
  • P&L, revenue, expenses and GST lists export to CSV, exactly as on screen
  • Ask your own numbers a question in plain English, on every plan

The P&L   The balance sheet

This is not the end
of this module.

Ask for something and it gets built. Every account has a Feedback button that raises a real ticket, read by the person who writes the code. If it would help more than one Singapore business it goes into the module and lands in every account, usually by the next working day.

Need it to work with a tool you already use? Ask the same way. We check that it can be done and tell you straight. You subscribe, by card or PayNow, we build the connection, and you try it on your own account. If we cannot make it work, you get your money back.

Before you sign up, hello@kevinchiahd.com reaches the same place.

From a customer

“An entry point for a small start-up, without being overwhelming.”

“Looking for an easy way to manage my small business, I came across app.kevinchia.sg. This solution has an entry point for a small start-up, not overwhelming, while having more sophisticated features for future scaled-up operations. Had a chance to speak to the founder Kevin and was greatly encouraged that he listens to his clients, big or small, and is always open to see how he can improve the client experience. app.kevinchia.sg not only provides a solution, but provides the relationship management as if you are a big corporate. Very glad to chance upon this software.”

Shirley Ong · Pangolin Creatives Pte Ltd

Read every review

It does not stop at accounting

The more you run here, the less you record.

Bookings, a shop, a till, invoices, payroll and staff claims each post into the same P&L and balance sheet. Every module you move onto is one less thing to type in.

Sale or expense→ In the P&L→ Bank or cash→ Balance sheet

Pro 365 is every module for S$365 a year, plus every module we build after you subscribe.

See Pro 365 What it includes

Questions

Frequently asked.

Do I need to understand double entry?

No. It asks what happened, in plain words: did you put money in, take some out, borrow, or move cash to the bank. It books both sides for you and shows you a sentence saying what changed before you save.

What posts itself, and what do I still enter?

Confirmed bookings, shop orders, paid invoices, till sales, finalised payroll and paid staff claims all post themselves, and depreciation is worked out for every asset when you run the month. You upload receipts, and record money that is not profit or loss, such as a loan or money you put in.

Can I stop bookings or shop orders going into my accounts?

Yes. Bookings and the shop each have their own switch in their settings, on by default.

Is this proper accounting?

It is enough accounting to run a small business on. You get a real profit and loss, GST worked out and a balance sheet that adds up, all from money actually received and paid. It is not built to replace an accounting package for a business with a finance team, and it does not ask you to learn one.3

What if I only start using it halfway through the year?

Pick a start date and tell it what the business had and owed that day. Everything before it stays as it is in your P&L, and it runs from there.

Does it cost extra?

No. It is part of Pro 365, together with the P&L and every module that posts into it. Pro 365 is S$49 a month, or S$365 a year paid yearly.1

Can it connect to another tool I use?

Ask through the Feedback button. We check whether it can be done and tell you straight. If it can, you subscribe by card or PayNow, we build the connection and you try it. If we cannot make it work, you get your money back.

Run the business.
The accounting keeps up.

Upload this month’s receipts and let everything else post itself. Email us and we set your business up ourselves.

Contact us See the balance sheet
  1. Auto accounting is part of Pro 365, with the P&L and every other app.kevinchia.sg module. Pro 365 is S$49 a month, or S$365 a year paid yearly (about S$30 a month), with the limits lifted and every module built after you subscribe included. Fair-use limits apply to receipt scanning. Modules that post into it, such as payroll or POS, are part of Pro 365 too.
  2. Tax and GST figures are computed from the transactions and adjustments you enter. This is not tax or accounting advice and it is not a filing service: app.kevinchia.sg does not submit anything to IRAS on your behalf. Figures shown in the screens on this page are illustrative.
  3. Sales count on the invoice date and costs on the receipt or bill date. Invoices not yet paid, and supplier bills you mark as paying later, sit on the balance sheet as money owed until each is paid. Stock is on it once you use Inventory, valued at what it cost.