HRMS
Your team ask on their phone. You approve with a tap. Every approval lands where it belongs: the leave ledger, next month’s payroll, your accounting.
Part of Pro 365, one price for the whole team, with payroll included.1
Annual leave left
Waiting on your boss
No app store, no password, no per-person licence. They sign in with a code sent to their email.2
Any email they already use will do. Send them the link by email or WhatsApp, and they sign in with a six-digit code. There is no password to forget.
Request leave, clock in, submit a claim with a photograph of the receipt, read their payslip. From the phone already in their hand.
One badge in the sidebar says how many things are waiting. Approve, or decline with a reason they can actually read.
Leave in the ledger, the claim in your P&L, unpaid days and overtime already filled into next month’s payroll run.
A reimbursement is not wages. It is added to what she takes home and attracts no CPF, which is precisely the bit that goes wrong when a taxi fare is paid back out of the till and remembered afterwards.4
It is an expense in your accounting, in the right category. Approved claims post themselves when the payroll run is finalised, so money you handed back is in your P&L rather than quietly missing from it.
And the receipt is kept. Attached to the claim, on the record, rather than on a phone that gets replaced. Six months later there is still something to point at.
How we compare
Talenox is a Singapore product with a long track record and it does leave and claims well. The question is what each part costs you, and whether the numbers end up anywhere useful afterwards.
Price
HR software in Singapore usually charges per employee per month, so it gets more expensive exactly as you grow. HR is part of Pro 365, one flat price for everybody, with payroll and every other app.kevinchia.sg module. We set every business up ourselves.
One badge, everything your team is waiting on, in one list.
Approve, or decline with a reason they can read on their own phone.
| Given | Taken | Left | |
|---|---|---|---|
| Annual leave | |||
| Wei Ming · yr 5 | 14 | 6.0 | 8.0 |
| Siti · yr 3 | 14 | 4.5 | 9.5 |
| Jia Hui · joined May | 9 | 2.0 | 7.0 |
| Sick leave | |||
| Wei Ming | 14 | 2.0 | 12.0 |
| Siti | 14 | 0.0 | 14.0 |
| Public holidays excluded | 11 | ||
Entitlement by year of service, pro-rated for a mid-year joiner.3
Features
Ask for something and it gets built. Every account has a Feedback button that raises a real ticket, read by the person who writes the code. If it would help more than one Singapore business it goes into the module and lands in every account, usually by the next working day.
Need it to work with a tool you already use? Ask the same way. We check that it can be done and tell you straight. You subscribe, by card or PayNow, we build the connection, and you try it on your own account. If we cannot make it work, you get your money back.
Before you sign up, hello@kevinchiahd.com reaches the same place.
From a customer
“An entry point for a small start-up, without being overwhelming.”
“Looking for an easy way to manage my small business, I came across app.kevinchia.sg. This solution has an entry point for a small start-up, not overwhelming, while having more sophisticated features for future scaled-up operations. Had a chance to speak to the founder Kevin and was greatly encouraged that he listens to his clients, big or small, and is always open to see how he can improve the client experience. app.kevinchia.sg not only provides a solution, but provides the relationship management as if you are a big corporate. Very glad to chance upon this software.”
Shirley Ong · Pangolin Creatives Pte Ltd
Questions
They are the same plan. Both are part of Pro 365: S$49 a month, or S$365 a year paid yearly, which works out about S$30 a month. That covers payroll, CPF, payslips and IR8A as well as everything on this page: leave, attendance, claims, documents and the staff portal, for your whole team with no per-head fee, plus every other app.kevinchia.sg module. Email us and we set your business up ourselves.
No. Staff portal logins are unlimited at no extra cost. A business with two people can give both a login, and one with thirty can give it to all thirty.
There is nothing to download and no password to remember. It opens in the browser on their phone, they sign in with a six-digit code sent to their email, and it sits on their home screen if they want it to. No app store, no company email address, no per-person licence, and a part-timer can be set up in about two minutes: add their email and send them the link.
Yes. Annual leave entitlement follows the statutory increment by year of service for staff covered by Part IV, with pro-rating for someone who joined part-way through the year. Singapore public holidays are built in, including the rule that a holiday landing on a Sunday makes the following Monday a holiday, and they are left out of the days counted against a leave request.
You set a location and a radius, and clocking in outside it is refused with the distance shown. The selfie is off by default and is yours to switch on if you want it. We did not think it should be the assumption.
It becomes a reimbursement line on the next payslip, added to take-home pay rather than to gross so it correctly attracts no CPF, or you mark it paid directly if you have already transferred the money. Either way it posts to your P&L as an expense in its own category, with the receipt attached to the claim.
Yes. If both employers saved the same email for them, one sign-in shows both, and they pick which company to open. Each employer sees only their own records, and neither can see the other’s.
An employment contract and an MOM key employment terms document, filled in from the employee record, as a Word file you can edit and a PDF you can sign. Both are kept on the employee’s record with the issue and expiry dates, and work passes and certificates are flagged before they lapse rather than after.
Add one person, send them the link, and watch the first leave request arrive somewhere you can find it. Email us and we set your business up ourselves.